Thank you for your interest in the 8th National Farm to Cafeteria Conference. Below you’ll find a variety of frequently asked questions about conference registration, parking and transportation, food options and more. If you do not see the answer to your question below, please email conference@farmtoschool.org, and we will respond as soon as we can.

FAQ TOPICS
Registration costs and deadlines
Payment process, ticket transfers and refunds
Scholarships and volunteering
Conference attendee list
Conference venue, hotel options and dorm rooms
Parking, transportation and bike rentals
Conference food and special diets
Conference attire and what to pack
Continuing Education Credits
Speaker and workshop proposals
Media and bloggers at the conference

 

Registration costs and deadlines

When is the registration deadline?
Registration will close May 16, 2016. In the past, we have had to close registration early due to reaching our maximum number of registrants. Although we have planned for larger numbers, we strongly encourage you to register as early as possible.

What is the price of registration?
Registration opened on Feb. 15, 2016. Conference registration rates are:

  • Early-bird rate (deadline March 31): $395
  • Regular rate (April 1 – May 16, 2016): $445
  • One day rate: $225
  • Short courses and field trips: $50-100

These prices do not include the cost of lodging or travel. Lodging information and prices can be found on the Venue & Lodging page.

 

Payment process, ticket transfers and refunds


What payment types do you accept?
We accept credit card, check and cash. All payments MUST be received prior to admittance to the conference.

Where should I address my check?
If you are paying by check, please make checks payable to the National Farm to School Network/Tides Center and write “8th National Farm to Cafeteria Conference” in the memo line. All payments MUST be received prior to admittance to the conference.

What if I need to be invoiced?
If your organization requires an invoice, please contact Jessica Gudmundson (jessica@farmtoschool.org) for more information. All payments MUST be received prior to admittance to the conference.

Do you accept payment onsite at the event?
We will accept check, credit card or cash onsite if tickets are still available. Past conferences have sold out before the registration deadline, so we strongly encourage you to register as early as possible.

Is my registration/ticket transferrable?
We understand – things happen sometimes. Because the emergency contact information is unique to you, we will need to cancel your registration and process a new one to make the transfer. Please contact sheri@farmtoschool.org for assistance.

Can I update my registration information?
Yes! Simply log back in to EventBrite and make the necessary updates.

What is the refund policy?
Refunds may be requested until May 16, 2016, and will incur a 20% administrative fee. Registrations may be transferred without incurring a fee. No refunds will be granted following the close of conference registration on May 16, 2016. After your refund request is received, a check will be issued to you within 30 days.

Do I have to bring my printed ticket to the event?
It is not required, however, it is always recommended you have a printed copy or have it easily accessible on your phone or other electronic device in the event we need to assist you in Madison.

The name on the registration/ticket doesn’t match the attendee. Is that okay?
Because the name badges will be taken from the registration, the actual attendee’s information will need to be on the registration. Also, in the event of an emergency, we need each attendee’s specific emergency contact information.

 

Scholarships and volunteering

Will you offer scholarships to cover the cost of registration?
The scholarship application period closed on Feb. 29, 2016, at 5pm ET. See our Scholarships page for details. For additional tips and resources on raising your own funds, download the Farm to Cafeteria Conference Fundraising Toolkit.

Can I volunteer at the conference?

We expect all of our volunteer needs to be met by scholarship recipients. Scholarship recipients are required to commit to at least one, 4-hour volunteer shift during the conference. If you are interested in volunteering without receiving scholarship funds or other compensation, please contact Volunteer Coordinator, Sheri Kurdakul at sheri@farmtoschool.org.

 

Conference attendee list

Will you have a list of all conference attendees?
Yes! As always, we are happy to make the list of attendees available to all registered conference attendees after the conference. We hope you can use this list to reach out to attendees you hope to connect with in person or follow up with after the event.

 

Conference venue, hotel options and dorm rooms

Where is the conference hotel? Is there a room block set up?

The Frank Lloyd Wright-designed Monona Terrace Community & Convention Center is located in the heart of Madison’s vibrant downtown on the shores of Lake Monona, two blocks from the Wisconsin State Capitol. The conference center is not a hotel. We have secured discounted rate hotel rooms at various hotels in the local area, as well as at the University of Wisconsin Residence Halls. Information on all room block options can be found on the Venue & Lodging page of the conference website.

 

Parking, transportation and bike rentals

Is there free parking at Monona Terrace?
Parking is not free.
Weekdays: $1.50 per hour or $12 per day, whichever is less
Weekday evenings (cars arriving after 5pm): $5 flat fee
Weekends: $5 flat fee each day

There are several bike racks located on five different levels at the parking garage. Attendees are encouraged to explore alternate modes of transportation if able.

Are there bikes for rent in Madison?

We hope you’ll take advantage of Madison’s bike paths and B-Cycle Madison, which provides bikes for sharing. There is a bike station just a couple blocks from the Monona Terrace conference center, and rentals are $3 for 30 minutes.

 

Conference attire and what to pack

What to wear?
When you get farmers, chefs, hospital administrators, school nutrition professionals, teachers, students, policymakers and more together in one room, you’re bound to have as many styles as there are varieties of heirloom tomatoes. The conference is a professional learning environment, and we encourage you to be comfortable and ready to participate. The attire is generally casual/business casual.

Join the parade!
Raise a flag and join the fun during the Opening Procession on Friday, June 3. With help from the Echoes of Camp Randall marching band and a group of local preschoolers, our Regional Networking groups will kick off the conference with a procession of riotous fanfare. Add to the carnival atmosphere by bringing your own noisemakers, hats, costumes and more.

 

Continuing Education Credits

Will I be able to receive Continuing Education Unit credit for attending the conference?

Continuing Education Credits are available for a variety of professions for workshops, field trips, and short courses at the 8th National Farm to Cafeteria Conference. For details, visit the CEUs & Professional Development Hours page.

 

Speaker and workshop proposals

Are you still accepting workshop proposals?
No, the deadline to submit proposals has passed, and all presenters have been selected and finalized.

 

More information will be added to this page as details are finalized. To stay on top of the latest conference news and deadlines, sign up for the National Farm to School Network’s e-newsletter. For answers to general conference questions, email conference@farmtoschool.org.

Mailing Address

National Farm to School Network
PMB #104
8770 W. Bryn Mawr Ave, Suite 1300
Chicago, IL 60631